CORFIX TERMS OF SERVICES
CORFIX INC. (“CORFIX”) OWNS CERTAIN SOFTWARE THAT CORFIX HAS DEVELOPED AND MAKES
AVAILABLE FOR USE AT WWW.CORFIX.COM, THROUGH MOBILE APPLICATIONS, AND AS A CLOUD-BASED SOFTWARE AS A SERVICES OFFERING.
CERTAIN COMPONENTS OF THE SOFTWARE AND SERVICES MAY BE USED TO PROVIDE PAYROLL SERVICES TO THE EMPLOYEES OF CUSTOMER. THESE SERVCIES ARE LICESED FROM AND PROVIDED BY THIRD PARTIES AND ARE SUBJECT TO ADDITIONAL TERMS AND CONDITIONS AS PROVIDED FOR IN THIS AGREEMENT.
IN CONNECTION WITH THE USE OF CORFIX SERVICES CUSTOMER OR CUSTOMER ORGANIZATION OR CORPORATION (“CUSTOMER”) HEREBY AGREES TO THE TERMS OF SERVICES AND CONDITIONS CONTAINED HEREIN (COLLECTIVELY, THE “TERMS OF SERVICES”).
BY ACCEPTING THESE TERMS OF SERVICES EITHER BY: A) ACCEPTING THE TERMS OF SERVICES ONLINE, B) SIGNING AN ORDER FORM (AS DEFINED BELOW) WHICH REFERENCES THE TERMS OF SERVICES, OR C) BY USING OR ACCESSING THE SERVICES, CUSTOMER ACKNOWLEDGE THAT THEY HAVE READ AND UNDERSTAND THE TERMS CONTAINED IN THIS AGREEMENT AND AGREE TO BE BOUND BY THEM, TOGETHER WITH ANY ORDER FORM AND INCLUDING THE CORFIX PRIVACY POLICY, ALL OF WHICH ARE INCORPORATED BY REFERENCE AND DEEMED TO BE A PART OF THE ENTIRE AGREEMENT ENTERED INTO BETWEEN CUSTOMER AND CORFIX.
IF, AFTER READING THESE TERMS OF SERVICES, CUSTOMER DOES NOT ACCEPT OR AGREE TO THE TERMS AND CONDITIONS THEN CUSTOMER SHALL NOT USE, OR ACCESS THE CORFIX SERVICE.
IF YOU ARE AN AGENT OR EMPLOYEE OF THE CUSTOMER, THEN YOU HEREBY REPRESENT AND WARRANT THAT: (I) YOU HAVE THE AUTHORITY TO BIND CUSTOMER TO THIS AGREEMENT, AND (II) YOU HAVE THE FULL POWER, CORPORATE OR OTHERWISE, TO ENTER INTO THIS AGREEMENT AND PERFORM ITS OBLIGATIONS HEREUNDER. YOU FURTHER AGREE TO MAKE ALL OF CUSTOMER’S USERS AWARE OF, AND ENSURE THAT ALL USERS AGREE TO, AND COMPLY WITH THIS AGREEMENT.
1 DEFINITIONS
“Agreement” means these Terms of Services, the Privacy Policy, and the Order Form.
“Customer” means the account name found on the applicable Order Form.
“Customer Data” means the data submitted by or for Customer to the Services or collected and processed by or for Customer using the Services, including the data of and personal information belonging to Customer’s Users.
“Data Protection Laws” means all laws and regulations, including but not limited to the laws and regulations of Canada (including the Personal Information Protection and Electronic Documents Act “PIPEDA” and the Canadian Anti-Spam Legislation “CASL”, each as amended or superseded from time to time) applicable to the processing of personal information under the Agreement.
“Documentation” means the written or electronic documentation, including user manuals, reference materials, installation manuals and/or release notes, if any, that Corfix generally makes available to subscribers to the Services or Users, as the case may be.
“Fees” means the fees payable by Customer for the Subscription as set out in the Order Form.
“Initial Term” means the initial period of time for a Subscription as defined by the start date and renewal date for each Service listed on the applicable Order Form.
“KYB/KYC” means know-your-business and know-your-customer verification obligations in the banking sector.
“Malicious Code” means code, files, scripts, agents or programs intended to do harm, including, for example, viruses, worms, time bombs and trojan horses.
“Order Form” means a written document executed by Corfix and Customer in respect to Customer’s purchases of the Services from Corfix and where such Services are specified on the Order Form.
“Payroll Services” means processing or remittance of payroll and facilitating related payroll payments from Customer to Users.
“Personal Information” means any information relating to an identified or identifiable natural person as defined under applicable Data Protection Laws.
“Privacy Policy” means the Corfix privacy policy located at https://www.corfix.com/legal/privacy/.
“Processing” means any operation or set of operations which is performed upon Personal Information, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
“Renewal Term” means any twelve (12) month renewal period for a Subscription following the Initial Term of the applicable Order Form.
“Services” means the cloud-based hosted management software offering and, as applicable, the time tracking and scheduling app, and any third-party Services for which Customer is granted rights of access and use in accordance with this Agreement, including any ancillary Services, and as such Services may be updated from time to time by Corfix in its sole discretion.
“Subscription” means the right granted by Corfix to Customer to access and use the Services in accordance with these Terms of Services and the applicable Order Form, for the Subscription Term specified in the applicable Order Form.
“Subscription Term” means the period of time that Customer is authorized by Corfix to access and use the Services including the Initial Term and any subsequent Renewal Term(s) for each applicable Order Form.
“Support Services” means the technical support assistance for the Services provided by Corfix as described in Section 4.
“Support Terms” means the terms on which Corfix provides Support Services to Customer, as defined in Section 4.
“User” means an employee or contractor of Customer to whom Customer (or Corfix at Customer’s request) has supplied a user identification and password.
2 THE SERVICES
2.1 Right to Use. Subject to the terms and conditions of this Agreement (including the applicable Order Form) and payment of the applicable Fees, Corfix hereby grants to Customer a non-transferable, non-sublicensable, non-exclusive, revocable right to access and use (and to permit Users to access and use) the Services and Documentation during the Subscription Term.
2.2 Reservation of Rights. Corfix and its licensors own and shall retain all right, title and interest (including without limitation all patent rights, copyrights, trade-mark rights, trade secret rights and all other intellectual property rights), in and to the Services and any copies, corrections, bug fixes, enhancements, modifications or new versions thereof, all of which shall be deemed part of the Services and subject to all of the provisions of this Agreement. Customer shall keep the Services free and clear of all liens, encumbrances and/or security interests. Subject to the limited rights expressly granted in this Agreement, Corfix reserves all rights, title and interest in and to the Services. No rights are granted to Customer pursuant to this Agreement other than as expressly set forth in this Agreement.
2.3 Restrictions. Customer shall not (and shall not allow Users or any third-party to): (a) possess, download or copy the Services or any part of the Services, including but not limited any component which comprises the Services, but not including any output from the Services; (b) knowingly interfere with Services to any of Corfix’s users, host or network, including by means of intentionally submitting a virus, overloading, flooding, spamming, mail bombing or crashing the Services; (c) modify, translate, reverse engineer, decompile, disassemble, or create derivative works based on the Services, except to the extent that enforcement is prohibited by applicable law; (d) circumvent any timing restrictions that are built into the Services; (e) sell, rent, lend, transfer, distribute, license, or grant any rights in the Services in any form to any person without the written consent of Corfix; (f) remove any proprietary notices, labels, or marks from the Services; (g) create any “links” to or “frame” or “mirror” of the Services or any portion thereof; or (h) use the Services to create, collect, transmit, store, use or process any Customer Data that: (i) Customer does not have the lawful right to create, collect, transmit, store, use or process, or (ii) violates any applicable laws, or infringes, violates or otherwise misappropriates the intellectual property or other rights of any third-party (including any moral right, privacy right or right of publicity).
2.4 Aggregated Data. In using the Services Company hereby grants to Corfix full rights to anonymize Customer Data and any usage information so that it does not identify Customer or its Users or identify specific transactions carried out by Customer or Users (“Anonymous Data”). Company agrees that Corfix: (i) has full ownership over Anonymous Data; (ii) has full license to create derivative works and extract information from Anonymous Data; (iii) has full license to combine Anonymous Data with other information and services; (iv) has the right to use the Anonymous Data to further Corfix’s business; and (v) may disclose, sell and publish the Anonymous Data to any party through any means. Corfix is prohibited from disclosing Customer Data and usage information to any party except in accordance with this clause, the Privacy Notice or Company’s express consent.
2.5 Third-party Websites and Content. The Services may contain links to third-party websites or content that are not owned or controlled by Corfix. Corfix has not reviewed this third-party content and is not responsible for these websites or their content or availability. Corfix does not endorse or make any representation about these websites, their content, or the results from using such websites or content. If Customer decide to access any of the third-party websites linked in the Services, Customer does so entirely at their own risk.
3 ACCOUNT ACTIVATION
3.1 Account. During registration, a User will be asked to provide account creation information, which may include Personal Information, in order to create an Account linked to Customer’s Subscription. Customer shall ensure that User information is accurate and complete and remains current throughout the Subscription Term.
3.2 Passwords. Customer and Users are responsible for keeping all account passwords secure. Corfix will not be liable for any loss or damage caused by or arising from a failure by Customer or its Users to maintain the security of account passwords.
3.3 Customer Responsibilities. Customer and Users are also responsible for all activity in User accounts and for Customer Data uploaded, collected, generated, stored, displayed, distributed, transmitted or exhibited on or in connection with User accounts.
4 SUPPORT SERVICES
4.1 Basic Support. Corfix shall provide the following basic support Services (“Basic Support”): (a) telephone support from 8:00 A.M. to 5:00 P.M. EST, Monday to Friday (excluding statutory holidays in the Province of Ontario) and any calls received outside of such hours are handled on a reasonable efforts and as available basis; (b) email support is monitored and provided from 8:00 am to 5:00 pm EST, Monday to Friday (excluding statutory holidays in the Province of Ontario) and emails outside of these hours will be responded to on a reasonable efforts basis; (c) Corfix will use reasonable efforts to respond to support enquiries within one (1) business day.
4.2 Services Levels and Availability. Corfix will use reasonable efforts to ensure that the Services will achieve Service Availability (as defined below) of at least 99.7% during each calendar month. “Service Availability” means the number of minutes in a month that the key components of the Services are operational as a percentage of the total number of minutes in such month, excluding downtime resulting from (a) scheduled maintenance, (b) events of force majeure, (c) malicious attacks on the Services, (d) issues associated with the Customer’s network or equipment, or (e) inability to deliver the Services because of acts or omissions of Customer. Corfix reserves the right to take the Services offline for scheduled maintenance for which Customer has been provided reasonable notice and Corfix reserves the right to change its maintenance window upon prior notice to Customer.
5 CUSTOMER DATA AND PERSONAL INFORMATION
5.1 Ownership. As between Corfix and Customer, Customer exclusively owns all rights, title and interest in and to all Customer Data. Corfix does not acquire any rights, title or ownership interest of any kind whatsoever, express or implied, in any of the Customer Data. Customer hereby authorizes Corfix to use Customer Data as required to provide the Services.
5.2 Technical and Organizational Safeguards. In connection with the provision of the Services, Corfix will maintain reasonable administrative, physical, and technical safeguards for protection of the security, confidentiality and integrity of the Services and Customer Data. Those safeguards will include, but will not be limited to, measures for preventing access, use, modification or disclosure of Customer Data by Corfix personnel except (a) to provide the Services and prevent or address Services or technical problems, (b) as compelled by law and upon identification of lawful authority, (c) as expressly permitted in writing by Customer, or (d) as allowed under applicable Data Protection Laws. Corfix shall, in connection with the provision of the Services, comply with Data Protection Laws, as well as the Corfix’s Privacy Policy.
5.3 Customer Data Portability and Deletion. It is the responsibility of the Customer to export their data from Corfix’s systems. Customers may request data export or download as outlined in the Documentation, during the term of this Agreement or within thirty (30) days following the effective date of termination of this Agreement. After this 30-day period, Corfix will no longer maintain or provide any Customer Data. Corfix will then proceed to delete or destroy all copies of Customer Data in its systems or otherwise in its possession or control as specified in the Documentation, unless retention is required by law.
5.4 User Rights. Customers and Users may request access to, correction of, or deletion of their Personal Information and account data by contacting privacy@corfix.com as further described in our Privacy Policy.
5.5 Customer’s Obligations Regarding Personal Information. Customer’s instructions to Corfix for the Processing of Personal Information shall comply with Data Protection Laws. Customer shall have sole responsibility for the accuracy, quality, and legality of Personal Information and the means by which Customer acquired the Personal Information. Customer hereby represents and warrants to, and covenants with Corfix that Customer Data will only contain Personal Information in respect of which Customer has obtained all applicable User consents and permissions and otherwise has all authority, in each case as required by applicable laws, to enable Corfix to provide the Services, including with respect to the collection, storage, access, use, disclosure and transmission of Personal Information, including by or to Corfix and to or from all applicable third parties. Accordingly, upon request, Customer shall provide to Corfix information necessary to demonstrate Customer’s compliance with the obligation hereunder.
5.6 Corfix’s Processing of Personal Information. Corfix shall secure Personal Information with all necessary safeguards appropriate to the level of sensitivity of the Personal Information. Corfix shall only Process Personal Information on behalf of and in accordance with Customer’s documented instructions and applicable Data Protection Laws for the following purposes: (a) Processing in accordance with the Agreement; (b) Processing initiated by Customer’s Users or customers in their use of the Services; and (c) Processing to comply with other documented reasonable instructions provided by Customer where such instructions are consistent with the terms of the Agreement and applicable Data Protection Laws. Corfix shall ensure that its personnel engaged in the Processing of Personal Information: (x) are informed of the confidential nature of the Personal Information, (y) have received appropriate training on their responsibilities, and (z) are under contractual or statutory obligations to maintain the confidentiality of Customer Data. Corfix shall take reasonable steps to ensure the reliability of any Corfix personnel engaged in the Processing of Personal Information.
5.7 GPS Tracking. The Services may offer the ability to track the location of Users using Global Positioning System (“GPS”) data. GPS tracking is used by Corfix to enhance workforce management, improve job site safety, optimize operational efficiency, and support compliance with applicable regulations. We only collect and process location data to the extent necessary for these purposes. Users will be notified of GPS tracking prior to initial use or as deemed required by Corfix as a consequence of changes to the Services. To the extent Customer enables this functionality for its Users, Customer represents and warrants: (i) each User has consented to the use of GPS tracking; (ii) this functionality is used solely to improve workforce productivity; (iii) Customer has a published policy as it relates the monitoring and tracking of its Users that complies with applicable Data Protection Laws; and (iv) Customer may only track Users during regular business hours and only for the duration of when a User has “clocked in” and “clocked out.”
5.8 Photo Capture. The Services may offer the ability for Users to use their tablet or smartphones with cameras to snap a photo in order to verify and confirm their attendance for purposes of “clocking in”, “clocking out”, connecting to safety certifications, collecting images of work product or work status for verification and reporting, using QR codes, or linking to third-party applications and services. Monitoring of attendance may include capturing an image of Users for biometric verification. To the extent Customer enables this functionality for its Users, Customer represents and warrants that it has: (i) informed its Users that camera data may be collected by Customer prior to such collection; (ii) indicated, in writing, the specific purpose(s) and length of time for which the camera data is being collected, stored or used; (iii) received consent from Users authorizing Customer and Corfix to collect, store, and/or use the camera data for the purposes outlined above; and (iv) Customer has a published policy regarding photo data collection that complies with applicable Data Protection Laws.
6 CUSTOMER RESPONSIBILITIES
6.1 Users. Customer is responsible for all activities that occur in User Accounts and for its and its Users’ compliance with this Agreement. Customer shall: (a) use reasonable efforts to prevent unauthorized access to, or use of, the Services, and notify Corfix promptly of any such unauthorized access or use; and (b) use the Services only in accordance with the Documentation and applicable laws and government regulations.
6.2 Use Guidelines. Customer shall use the Services solely for its internal business purposes as contemplated by this Agreement and shall not interfere with or disrupt the integrity or performance of the Services or the data contained therein.
6.3 Equipment. Customer is solely responsible for acquiring, servicing, maintaining and updating all equipment, computers, software and communications services (such as internet access) that are required to allow Customer to access and use the Services and for all related expenses. Customer agrees to access and use, and shall ensure that all Users access and use, the Services in accordance with any and all operating instructions or procedures that may be issued by Corfix from time to time.
6.4 Feedback. Customer may provide reasonable feedback to Corfix including, but not limited to, suitability, problem reports, comments, suggestions and other information with respect to the Services (“Feedback”). Customer hereby grants to Corfix a fully paid-up, royalty-free, worldwide, assignable, transferable, sublicensable, irrevocable, perpetual license to use or incorporate into the Services and any other Corfix products or Services, or for any other purposes, any Feedback provided by Customer or its Users.
7 PAYROLL SERVICES
7.1 Purpose and Provider. Customer may have access to the ability to provide Payroll Services to Users and these services are provided by The NMBR Company Ltd. https://www.nmbr.co/ (“NMBR”). Payroll software involves the collection of Customer and User banking information and the assumption of financial risk as further described and limited below. This Section 7 only applies to Customers that use Payroll Services.
7.2 Sufficient Funds. Customer acknowledges and agrees that Corfix and NMBR are acting solely as facilitators for processing payroll transactions and are not responsible for funding payroll payments. Customer agrees to deposit and continuously maintain sufficient funds as necessary for NMBR to deliver the Payroll Services whenever such funds are to be used in a pay run to Users.
7.3 Payroll Shortfall. Customer acknowledges that Corfix and NMBR are not responsible for payment of any difference between the amount required for a pay run to a User and the amount actually received by NMBR from the Customer’s account for such a pay run (“Shortfall”). If there is any Shortfall with respect to a User the following actions may be taken: (i) Corfix will notify Customer, and Customer shall pay to Corfix the amount of the Shortfall and Corfix will remit this amount to NMBR in order for NMBR to be able to fully perform the Payroll Services; (ii) NMBR may reattempt to withdraw funds from Customer’s designated account(s); (iii) NMBR or Corfix may offset unpaid amounts against future payroll transactions or Fees due under this Agreement; or (iv) NMBR or Corfix may apply any available reserve or security deposit maintained by Customer. Except as provided in this section, NMBR and Corfix shall not be responsible for payment of any Shortfall or the collection thereof, nor shall NMBR or Corfix participate or be obligated to participate in any subsequent collection proceedings or disputes between Customer and Users to satisfy the reimbursement to Users for any Shortfall.
7.4 Mandatory Payroll Components. In order for NMBR to deliver the Payroll Services and for KYB/KYC purposes, Customer agrees to install and use certain components and elements, including, but not limited to, widgets and extensions (the “Mandatory Components”).
7.5 Personal & Banking Information. Customer acknowledges and agrees that NMBR shall be a third-party beneficiary to this Agreement. Customer further agrees to the disclosure of Personal Information to, and use of Personal Information by, NMBR for the purposes of delivering the Payroll Services to Customer and Users. Customer will obtain the consent of Users to use Personal Information for Payroll Services including any direct deposit agreements or information.
7.6 Pre-Authorized Debit. Customer agrees to execute a Pre-Authorized Debit (“PAD”) agreement authorizing NMBR to withdraw funds from Customer to deliver the Payroll Services and perform pay runs to Users. Corfix and NMBR are not responsible for any errors or inaccuracies in such information as provided by Customer or the direct deposit information of Users.
7.7 Payroll Taxes and Withholdings. Customer acknowledges and agrees that it is solely responsible for ensuring that all tax, withholding, pension or other related payments are made and that all related filings and returns are filed in a timely manner. Corfix and NMBR are not responsible for any inaccuracies in relation to the Employer’s payment or reporting liabilities under this section.
7.8 Payroll Regulations. Customer acknowledges and agrees that NMBR does not make any representations or warranties as to the accuracy of its regulatory compliance service, and that Employer is solely responsible for ensuring compliance with all relevant laws, regulations, or other guidelines.
7.9 Payroll Availability. Payroll Services may be terminated by Corfix on 60 days notice. Corfix will provide reasonable support to provide alternative payroll service providers in the unlikely event that Payroll Services are terminated. Furthermore, Corfix will refund Customer on a pro-rated basis for any pre-paid fees for Payroll Services that are cancelled prior to the end of any Subscription Term.
8 FEES AND PAYMENT
8.1 Fees. Customer shall pay all Fees specified in each Order Form. All Fees are quoted and payable in the currency provided on the Order Form. Unpaid fees are subject to an interest charge of twelve percent (12%) per year if paid after their due date. Failure to pay the specified Fees by the due date may result in suspension of Services. Continued non-payment for 60 days may lead to the initiation of collection procedures and possible legal action.
8.2 Invoicing and Payment. Fees for Subscriptions will be invoiced annually in advance and in accordance with the relevant Order Form. Except as otherwise specified in this Agreement or in an Order Form, Fees are based on the number of Users. Customer is responsible for maintaining complete and accurate billing and contact information with Corfix.
8.3 Taxes. Fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including, for example, HST, GST, sales, value-added, use or withholding taxes, assessable by any jurisdiction whatsoever (collectively, “Taxes”). Customer is responsible for paying all Taxes associated with its purchases hereunder. If Corfix has the legal obligation to pay or collect Taxes for which Customer is responsible under this section, Corfix will invoice Customer and Customer will pay that amount unless Customer provides Corfix with a valid tax exemption certificate authorized by the appropriate taxing authority. For clarity, Corfix is solely responsible for taxes assessable against it based on its income, property and employees.
8.4 Overages. In the event that the Customer exceeds their allotted license count, they will be automatically billed for any overages. These overages will be charged on a monthly basis and will be calculated as the annual pro-rated amount for the additional licenses used. This pro-rated billing will apply regardless of the Customer’s current payment interval. The annual rate for each additional license will be calculated based on the rate specified in the original Order Form or as otherwise agreed upon.
9 LIMITED WARRANTIES AND DISCLAIMERS
9.1 Limited Warranties. Corfix hereby represents and warrants to Customer that: (a) during the Subscription Term the Services will perform materially in accordance with the Documentation; (b) the Services will not contain any Malicious Code; (c) it owns or otherwise has sufficient rights in the Services to grant to Customer the rights to access and use the Services granted herein; and (d) the Services when used in accordance with this Agreement do not infringe any valid and enforceable intellectual property rights of any third-party in the territory in which they are being used. In the event of any failure of the Services that materially affects Customer’s use of the Services then the Customer’s exclusive remedy under this warranty is to require Corfix to correct such failure and such remedy is conditioned upon Corfix receiving written notice (or oral notice promptly confirmed in writing).
9.2 Intellectual Property Remedy. If a third-party claim arises alleging that Customer’s use of the Services infringes a third-party’s intellectual property rights, Corfix shall, at its sole discretion and as Customer’s exclusive remedy: (i) modify the Services to be non-infringing; (ii) obtain the necessary rights for Customer to continue using the Services; or (iii) terminate Customer’s access to the affected portions of the Services and provide a pro-rata refund of any prepaid fees for the affected portions of the Services and for the remainder of the Subscription Term. Corfix shall have no liability under this Section 9 for claims arising from: (a) Unauthorized modifications to the Services made by Customer or third parties; (b) Use of the Services in combination with non-Corfix products that result in infringement; or (c) Customer’s failure to use updates or modifications provided by Corfix to avoid infringement.
9.3 Exclusive Remedies. THE WARRANTIES SET OUT IN SECTION 9.1 HEREOF ARE THE ONLY WARRANTIES PROVIDED BY CORFIX AND THE REMEDIES SET OUT IN SECTION 9.1 and 9.2 HEREOF ARE THE SOLE AND EXCLUSIVE REMEDIES OF CUSTOMER FOR A BREACH OF WARRANTY.
9.4 General Warranty Disclaimers. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED HEREIN, THE SERVICES IS PROVIDED “AS IS” AND “AS AVAILABLE” AND CORFIX MAKES NO REPRESENTATIONS OR WARRANTIES, AND THERE ARE NO CONDITIONS, ENDORSEMENTS, UNDERTAKINGS, GUARANTEES, REPRESENTATIONS OR WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, (INCLUDING WITHOUT LIMITATION ANY EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF QUALITY, PERFORMANCE, RESULTS, ACCURACY, RELIABILITY, FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR ARISING BY STATUTE OR OTHERWISE IN LAW OR FROM A COURSE OF DEALING OR USAGE OF TRADE) AS TO, ARISING OUT OF OR RELATED TO THE FOLLOWING: (I) THIS AGREEMENT; (II) THE SERVICES; (III) FAILURE OF TELECOMMUNICATIONS, THE INTERNET, ELECTRONIC COMMUNICATIONS, AND/OR (III) SECURITY ASSOCIATED WITH THE TRANSMISSION OF INFORMATION OR CUSTOMER DATA TRANSMITTED TO OR FROM CORFIX VIA THE SERVICES EVEN IF CUSTOMER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. CORFIX DOES NOT REPRESENT OR WARRANT THAT THE SERVICES WILL MEET ANY OR ALL OF CUSTOMER’S PARTICULAR REQUIREMENTS, THAT THE SERVICES WILL OPERATE ERROR-FREE OR UNINTERRUPTED OR THAT ALL PROGRAMMING ERRORS IN THE SERVICES CAN BE FOUND IN ORDER TO BE CORRECTED. CORFIX DISCLAIMS ALL LIABILITY AND INDEMNIFICATION OBLIGATIONS FOR ANY HARM OR DAMAGES CAUSED BY ANY THIRD-PARTY HOSTING PROVIDERS.
9.5 Internet Connectivity Disclaimer. Corfix makes the Services available for access via the Internet. Customer shall provide, at Customer’s own expense, all necessary hardware, applications and Internet connectivity necessary to access the Services over the Internet. Customer hereby acknowledges that the Services may be interrupted due to (a) website downtime for scheduled maintenance at Corfix’s sole discretion, or (b) interruptions in Internet connectivity or other website downtime caused by circumstances beyond Corfix’s control, including, without limitation, acts of God, acts of government, flood, fire, earthquakes, civil unrest, acts of terror, strikes or other labor problems, computer or telecommunications failures, or delays involving hardware of software not within Corfix’s control or network intrusions. Customer hereby acknowledges and agrees that Corfix shall not, in any way, be liable for, or have responsibility with respect to, any such Services interruptions and releases Corfix from any claims relating thereto.
9.6 Payroll Warranty Disclaimer. Customer acknowledges and agrees that the payroll services are provided “as is” without warranty of any kind, and Corfix and NMBR hereby disclaim all representations and warranties, whether express, implied, statutory, or otherwise under this agreement. Corfix and NMBR specifically disclaim all implied conditions and warranties of merchantability and fitness for a particular purpose, title, and non-infringement, and all warranties arising from course of dealing, usage, or trade practice. Without limiting the foregoing, Corfix and NMBR make no representation or warranty of any kind that the payroll services, or results of the use thereof, will (a) meet the customer’s or any other person’s or entity’s requirements; (b) operate error-free or without interruption; (c) achieve any intended result; (d) be compatible or work with any software, system, or other services; or (e) be secure, accurate, complete, free of harmful code, or error free.
10 INDEMNIFICATION
10.1 Corfix Indemnification. Corfix shall indemnify, defend, and hold harmless Customer, its affiliates, officers, directors, employees, and agents from and against any and all claims, damages, liabilities, losses, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to: (a) Any third-party claim alleging that Customer’s authorized use of the Services in accordance with this Agreement infringes or misappropriates a valid and enforceable copyright, trademark, patent, or trade secret of a third-party; (b) Corfix’s violation of applicable laws or regulations in providing the Services; or (c) Corfix’s gross negligence or intentional misconduct in connection with its obligations under this Agreement.
10.2 Customer Indemnification. Customer shall defend, indemnify and hold Corfix its affiliates, officers, directors, employees, and agents harmless against any loss, damage or costs (including reasonable legal fees) arising out of Customer use of the Services or incurred in connection with any claims, demands, suits, or proceedings made or brought against Corfix by a third-party or Users (a) alleging that the Customer Data or Customer’s use of the Services in violation of this Agreement, infringes the intellectual property rights of, or has otherwise harmed, a third-party; (b) based on Customer’s alleged breach of any Data Protection Laws or a breach of its obligations under the Agreement; (c) caused by any negligent act or omission of Customer or its employees, contractors or agents; (d) based on Customer’s misuse, modification, or combination of the Services not approved by Corfix; or (e) based on a dispute between Customer and Users related to the use of the Services including, but not limited to, GPS and Camera functionality (each a “Customer Indemnified Claim”);
10.3 Company Payroll Indemnity. Customer shall indemnify, defend and hold harmless Corfix, and its affiliates and their respective directors, officers, employees, agents, contractors, representatives, successors, licensees, licensors, and assigns from and against all losses, claims, damages, taxes, liabilities, costs, debts, interest, penalties, fines, awards, deficiencies, or expenses of whatever kind, including reasonable legal fees that are incurred by the indemnified Parties arising out of or related to: (i) Customer’s failure to maintain sufficient funds in its designated account(s) for payroll disbursements, tax payments, or service fees; (ii) Any reversal, chargeback, or failure of payment initiated by Customer or its financial institution; Any late payment penalties, interest, or other charges assessed due to insufficient funds or Customer’s failure to meet payment deadlines; Any claim by employees, tax authorities, or third parties asserting that Corfix or NMBR failed to process payments due to Customer’s insufficient funds; Any misrepresentation or inaccuracy in the information provided by Customer regarding payroll obligations, tax liabilities, or payment authorizations.
10.4 Indemnification Process. The indemnified Party must promptly notify the indemnifying Party of any claim for which indemnification is sought. The indemnifying Party shall have control over the defense and settlement of such claim, provided that: (a) the indemnified Party may participate in the defense with counsel of its choosing at its own expense; and (b) the indemnifying Party may not settle any claim without the indemnified Party’s prior written consent if such settlement imposes any liability or obligation on the indemnified Party.
11 LIMITATION OF LIABILITY
11.1 Exclusion of Indirect and Consequential Damages. SUBJECT TO SECTION 11.4, IN NO EVENT SHALL EITHER PARTY HAVE ANY LIABILITY TO THE OTHER PARTY FOR ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF REVENUE, BUSINESS INTERRUPTION, LOSS OF DATA, LOST SAVINGS, (B) DAMAGES RELATING TO FAILURES OF TELECOMMUNICATIONS, THE INTERNET, ELECTRONIC COMMUNICATIONS, CORRUPTION, SECURITY, LOSS OR THEFT OF DATA, OR OTHER SIMILAR PECUNIARY LOSS).
11.2 Payroll Liability Limitation. CUSTOMER ACKNOWLEDGES AND AGREES THAT CORFIX AND NMBR SHALL NOT BE RESPONSIBLE FOR SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR OTHER SIMILAR DAMAGES (INCLUDING LOST PROFITS) THAT THE EMPLOYER MAY INCUR OR EXPERIENCE IN CONNECTION WITH THE PAYROLL SERVICES, HOWEVER CAUSED AND UNDER WHATEVER THEORY OF LIABILITY, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
11.3 Limitation of Liability. SUBJECT TO SECTION 11.4, IN NO EVENT SHALL EITHER PARTY’S MAXIMUM, CUMULATIVE AND AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT OR RELATING TO THE SUBJECT MATTER HEREOF FOR ALL CLAIMS, COSTS, LOSSES AND DAMAGES EXCEED THE AMOUNTS ACTUALLY PAID BY AND DUE FROM CUSTOMER HEREUNDER IN THE TWELVE (12) MONTHS PRECEDING THE INCIDENT GIVING RISE TO LIABILITY. THE EXISTENCE OF MORE THAN ONE CLAIM SHALL NOT ENLARGE THIS CUMULATIVE LIMIT.
11.4 Certain Damages Not Excluded or Limited. NOTWITHSTANDING THE FOREGOING, NO LIMITATION OF EITHER PARTY’S LIABILITY SET FORTH IN THIS AGREEMENT SHALL APPLY TO (I) DAMAGES ARISING FROM A PARTY’S BREACH OF ITS CONFIDENTIALITY OBLIGATIONS HEREUNDER, (II) DAMAGES ARISING FROM INFRINGEMENT OF ONE PARTY’S INTELLECTUAL PROPERTY RIGHTS BY THE OTHER; (III) ANY CLAIMS FOR NON-PAYMENT, (IV) FRAUD OR WILLFUL MISCONDUCT, (V) BODILY INJURY OR DEATH or (VI) ANY DAMAGES OR LIABILITY ARISING UNDER SECTION 8 – PAYROLL SERVICES or SECTION 10.3 – COMPANY PAYROLL INDEMNITY.
12 TERM
12.1 Term, Renewal. This Agreement commences on the start date of the first Order Form signed between Customer and Corfix and shall continue until terminated earlier in accordance with the provisions of this Agreement or applicable law. This Agreement shall remain in effect and govern all Order Forms until (i) the end of the Subscription Term under such Order Form, or (ii) such Order Form is terminated by the Parties.
12.2 Auto-Renewal Clause. Unless otherwise terminated as set forth herein, this Agreement and any active subscriptions will automatically renew following the Initial Term for subsequent periods of twelve (12) months (each a “Renewal Term). To avoid automatic renewal, either Party must provide the other with written notice of non-renewal at least thirty (30) days before the end of the then-current Renewal Term. If no such notice is given, the Subscription Term will renew automatically for another Renewal Term, and the Customer will be invoiced for the Renewal.
12.3 Renewal Price. Where applicable, any annual price adjustments for the Initial Term will be described in the Order Form. Corfix reserves the right to adjust pricing for each Renewal Term. Any price change will be communicated to Customer at least sixty (60) days prior to the start of the Renewal Term. Any changes to pricing will only apply only to the upcoming Renewal Term and shall not be retroactive. If the Customer does not provide written notice of non-renewal within the required timeframe provided under Section 12.2, the adjusted pricing will take effect for the upcoming Renewal Term.
12.4 Subscriptions. Subscriptions commence on the start date specified in the relevant Order Form and continue until the renewal date specified in the Order Form and any Renewal Term(s) unless terminated earlier as provided for in this Agreement.
12.5 Termination for Cause. Either Party may terminate this Agreement or a Services Subscription for cause (i) upon thirty (30) days’ written notice to the other Party of a material breach if such breach remains uncured at the expiration of such period, or (ii) if the other Party becomes the subject of a petition in bankruptcy or any other proceeding relating to insolvency, receivership, liquidation or assignment for the benefit of creditors.
12.6 Suspension of Access to Services. In addition to any termination rights of Corfix pursuant to this Agreement, extraordinary circumstances may require Corfix to suspend or terminate (where appropriate), as determined in Corfix’s reasonable discretion, Customer’s access to and/or use of, or otherwise modify, the Services in order to: (a) prevent material damages to, or material degradation of the integrity of, Corfix’s or its provider’s Internet network; or (b) comply with any law, regulation, court order, or other governmental order. Corfix will notify Customer of such suspension or termination action as far in advance of such suspension or termination as reasonably possible, and if such advance notice is not possible, then as soon as possible after such suspension or termination. In the event of a suspension, Corfix will limit such suspension to that which is minimally required and will promptly restore Customer’s access to the Services as soon as the event giving rise to the suspension has been addressed (including by Customer agreeing to accept the risks associated with such suspension) or resolved.
12.7 No Refunds. If this Agreement is terminated for any reason: (a) the Customer is not entitled to a refund and Customers are obligated to fulfill the financial commitment of the current Subscription Term including any current Renewal Term; and (b) in no event will termination relieve Customer of its obligation to pay any Fees payable to Corfix for the period prior to the effective date of termination or for the remaining Subscription Term including any Renewal Term.
13 GENERAL
13.1 Assignment. Customer may not assign any of its rights or obligations hereunder, whether by operation of law, change of control or otherwise, without the prior written consent of Corfix. Notwithstanding the foregoing, Corfix may assign this Agreement in its entirety (including all Order Forms), without consent of the Customer, in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets to which this Agreement relates. Any attempt by Customer to assign its rights or obligations under this Agreement in breach of this Section 14 shall be void and of no effect. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the Parties, their respective successors and permitted assigns.
13.2 Notices Any notice required or permitted to be given in accordance with this Agreement will be effective only if it is in writing and sent using: (a) electronic mail; (b) certified or registered mail; or (b) a nationally recognized overnight courier, to the appropriate Party at the address set forth on the Order Form, with a copy, in the case of Corfix, to legal@corfix.com. Each Party hereto expressly consents to Services of process by registered mail. Either Party may change its address for receipt of notice by notice to the other Party through a notice provided in accordance with this Section 15 (Notices). Notices are deemed given upon receipt if delivered by electronic mail, two (2) business days following the date of mailing, or one (1) business day following delivery to a courier.
13.3 Waiver. The failure of a Party to claim a breach of any term of this Agreement shall not constitute a waiver of such breach or the right of such Party to enforce any subsequent breach of such term. No failure or delay by either Party in exercising any right under this Agreement shall constitute a waiver of that right.
13.4 Unenforceable Provisions. If any provision of this Agreement is held to be unenforceable or illegal, such decision shall not affect the validity or enforceability of such provisions under other circumstances or the remaining provisions of this Agreement and this Agreement shall be reformed only to the extent necessary to make it enforceable under such circumstances.
13.5 Independent Contractors. The relationship of Corfix and Customer established by this Agreement is that of independent contractors, and nothing contained in this Agreement will be construed to (i) give either Party the power to direct and control the day to-day activities of the other, (ii) constitute the Parties as legal partners, joint venturers, co-owners or otherwise as participants in a joint undertaking, or (iii) allow either Party to create or assume any obligation on behalf of the other Party for any purpose whatsoever. All financial and other obligations associated with the businesses of the Parties are their sole respective responsibilities.
13.6 Governing Law. This Agreement shall be governed by the laws of the Province of Ontario, without regard to its conflict of law principles. The courts located in the Province of Ontario shall have exclusive jurisdiction to adjudicate any dispute arising out of or relating to this Agreement and each Party hereby consents to the exclusive jurisdiction of such courts. The application of the United Nations Convention on Contracts for the International Sale of Goods to this Agreement is expressly excluded and does not apply to this Agreement.
13.7 Entire Agreement. This Agreement is the entire agreement between Customer and Corfix in respect to the subject matter hereof, superseding any other agreements or discussions, oral or written, and may not be changed except by a written license agreement with Corfix or a distributor of Corfix.
13.8 Order of Precedence. The terms and conditions of this Agreement (including any Order Forms) shall prevail over any pre-printed terms on any quotes, orders, purchase orders, or purchase order acknowledgements, and shall prevail over any other communications between the Parties in relation to the Services and the right to access and use the Services shall be deemed to be pursuant to the terms and conditions of this Agreement, unless Customer has executed a written license agreement with Corfix or a distributor of Corfix, in which case the Services shall be deemed to have been licensed pursuant to the terms and conditions of such written license agreement.
13.9 Remedies. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a Party at law or in equity.
13.10 Amendments. EXCEPT WHERE PROHIBITED BY APPLICABLE LAW OR AS OTHERWISE AGREED IN THE ORDER FORM, CORFIX MAY UNILATERALLY AMEND THESE TERMS OF SERVICES, IN WHOLE OR IN PART (EACH, AN “AMENDMENT”), BY: (I) GIVING CUSTOMER PRIOR NOTICE OF SUCH AMENDMENT; OR (II) POSTING NOTICE OF SUCH AMENDMENT ON THE WEBSITE. UNLESS OTHERWISE INDICATED BY CORFIX ANY SUCH AMENDMENT WILL BECOME EFFECTIVE AS OF THE DATE THE NOTICE OF SUCH AMENDMENT IS PROVIDED TO CUSTOMER OR IS POSTED ON THE WEBSITE (WHICHEVER IS THE EARLIER).
13.11 Language of Agreement. The Parties confirm that they have requested that this Agreement and all related documents be drafted in English. Any translation hereof has been provided for information purposes only and does not have any legal value nor create any contractual relationship between the Parties.